The privileges for the two directory types (normal and Revision Directories) and two file types (normal and Revision Files) are set within their respective Properties dialogues Read/Write Access and Read Access tabs. These tabs for each directory and file type are the same. The methods described below are therefore applicable to all Directory and File types:
The Properties dialogue Read/Write Access tab is used to set the read and write access conditions to be applied to directories and files. The three Access Type radio buttons will toggle so that only one condition can be set at any time. Read/Write Access has priority over Read Access. For more information on directory and file access, see About Privileges.
Control |
Function |
Private... |
When set, only the owner or a user with administrator privileges will be able to make changes to this directory or file. |
Public... |
When set, all users will be able to make changes to this directory or file. |
Restricted... |
When set, only the owner or users that have membership of one or more of the selected Role(s) and/or have subscribed to one or more of the selected Workgroup(s) will be able to make changes to this directory or file. |
Roles: |
Select one or more Roles that may have access to the Restricted Access Type. (See Selecting/Deleting Roles and Workgroups). |
Workgroups: |
Select one or more Workgroups that may have access to the Restricted Access Type. (See Selecting/Deleting Roles and Workgroups). |
Roles and Workgroups can be selected or removed from the Read/Write Access list as follows:
To |
Do this |
Select a single Role or Workgroup |
Left-click on the Role or Workgroup in the list-box |
Select additional Roles or Workgroups |
Ctrl. and left-click on further Roles or Workgroups in the list-box |
De-select a Role or Workgroup |
Ctrl. and left-click a previously selected Role or Workgroup in the list-box |
The Properties dialogue Read Access tab is used to set the read only access conditions to be applied to directories and files. The three Access type radio buttons will toggle so that only one condition can be set at any time. Read/Write access has priority over Read access. For more information on directory and file access, see About Privileges.
Control |
Function |
Private... |
When set, only the owner or a user with administrator privileges will be able to read this directory or file. It will not be visible to others. |
Public... |
When set, all users will be able to read this directory or file. |
Restricted... |
When set, only the owner or users that have membership of one or more of the selected Role(s) and/or have subscribed to one or more of the selected Workgroup(s) will be able read to this directory or file. It will not be visible to others. |
Roles: |
Select one or more Roles that may have Read access to the Restricted Access Type. (See Selecting/Deleting Roles and Workgroups). |
Workgroups: |
Select one or more Workgroups that may have Read access to the Restricted Access Type. (See Selecting/Deleting Roles and Workgroups). |
For users with Read Access privileges to a directory, the Properties dialogue fields will be displayed in a non-editable format. For users with this status, the Save Changes control will not be available, so the both the Read/Write Access and Read Access tabs will be displayed in the following form: